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Customer Experience
Monday, May 09, 2011

My family does our part to keep up demand for physician services.  Consider it a form of business development.

I am never just a father or a patient on those trips to the doctor.  I can't help but observe, and question, things about the practice that overlap with my day job.

Are they using an EHR?  If so, which one and how?  How is the billing process and can I interpret the patient statement?  Is there evidence of any data being used to run the practice better?  Where are they doing interesting things by using technology to make the staff and physicians more productive?  And oh yes, I think my oldest has something going on with her asthma.

Recently I was at a practice that I have been in many times before.  And the poor customer experience was shocking.  It was not suddenly bad, but suddenly standing in stark contrast to places where the experience is improving.  I was thrilled this was NOT one of our clients.

I don't know if there is a causal relationship, but I did observe a lovely 1980's use of technology.  Hand writing my co-payment on a sheet of paper clipped to my chart.  Asking me to fill out, again, patient history information that will never change (I think my birthday will be on that date forever until I die).  Getting a paper script that I get to take to my pharmacy, which was made worse by the fact that they lost the two phone calls and the fax the pharmacy had sent earlier to request a refill.

When I asked the PA about ePrescribing, or heavens, an EHR, I got a scoffing response.  The same response that I get from the physicians and the office staff.  'Aw, who needs that stuff.  It adds no value.'

Again, I am not drawing a causal relationship between the lack of technology and the bad customer experience.  But maybe there is a connection at the mindset level.  A 'no progress' mentality, the lack of a commitment to getting better every day may be what is behind both of my observations.

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Ronald Barnet, MD - Wednesday, May 11, 2011 9:53 PM
Oh yes. Recently, I wanted to make an appointment to see a doctor. I telephoned and was immediately put 'on hold'. After waiting long enough to finish my lunch, I decided to 'get out' by going across the street to make the appointment in person. When I got to their front desk, I was told "the appointment person is too busy, and you will have to call back tomorrow." Wow!! Not to worry. Being "too busy" is a problem that will take care of itself.
alnmm - Monday, May 16, 2011 1:32 PM
Ronald:

You are right, these problems have a way of solving themselves.

Here is the underlying issue for me.

There are many physicians who own their private practice who have not embraced the full role of owner. They claim to be too busy taking care of patients to attend to things like fixing their customer service problems, or developing a marketing plan for the business, or paying attention to their financials.

But every small business owner is busy with the value-added work of the business. The chef who owns a restaurant spends most of her time cooking the food, the real value add for her customers. However, if she is also the owner, she must find time for the owner-related issues if the business is to generate any value for her.

Private practice physicians must make a decision. Either be an owner, a full owner, and make time for things like fixing a bad front desk process that alienates your patients; or give it up and go be an employed physician somewhere else and let others worry about those issues.

You can't reap the owner's rewards without embracing the full scope of the owner's job.

Tim

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